A highly organized and proactive Personal Assistant is needed to support an executive with administrative, scheduling, communication, and coordination tasks. The ideal candidate is reliable, resourceful, discreet, and able to work effectively in a fast-paced environment.

‍

Administrative & Scheduling

• Manage calendars, appointments, and travel arrangements
• Coordinate meetings, calls, and events
• Prepare agendas, notes, and summaries
• Track deadlines and follow up on action items

Communication

• Draft and respond to emails, messages, and correspondence
• Handle incoming requests professionally and prioritize based on urgency
• Liaise with business contacts, partners, and internal teams

Task & Project Support

• Assist with personal and business tasks as needed
• Conduct research and compile information
• Prepare presentations and simple documents
• Manage expense reports and receipts

Personal Support

• Run personal errands when required
• Organize personal schedules and commitments
• Support logistical arrangements (travel, shopping, etc.)

Confidentiality & Professionalism

• Handle sensitive information with strict confidentiality
• Maintain a professional tone and image

Requirements

• Strong organizational and prioritization skills
• Excellent written and verbal communication abilities
• Ability to multitask and meet deadlines
• High level of discretion and trustworthiness
• Proficiency with office tools (email, calendar, MS Office / Google Suite)
• Previous experience as a Personal Assistant or Executive Assistant is a plus
• Fluent in English; additional languages are an advantage

Personal Qualities

• Responsible and dependable
• Calm under pressure
• Friendly yet professional
• Problem-solver and self-starter
• “Make it happen” mindset

Working Style

• Flexible availability
• Ability to work outside standard business hours if needed
• Adapts quickly to changing priorities